COMMUNITY USE OF SCHOOL FACILITIES

FACILITY USE RENTAL AND FEE SCHEDULE

Class I Fees   No charge for district mission related use

Organizations directly associated with the District, and conducting activities for District school-age children. Examples include: staff and student groups or clubs, school teams, parent council/advisory.

Groups or District departments conducting staff development, in-service or other job-related training classes primarily for District personnel, and at the request of a District administrator.

1. Additional Requirements for Agua Fria Union High School District Groups:
2. Employees (Coaches and Club Sponsors)
   1. All funds collected by any school employee must be deposited in the bookstore
   2. Coaches cannot be paid for the event
   3. All funds (100%) must benefit the program, students or pay for costs incurred
3. Weight Room Coverage (off-season)
   1. Must be paid by Athletics
   2. Employee may be paid District established $10 per hour duty fee
   3. Timesheets must be completed for pay

Class II Fees  See below

Non-school sponsored non-profit service organizations whose academic or recreational activities involve District school-age children, Examples include: non-profit youth sports organizations, feeder schools, Boy Scouts, Girl Scouts, Intergovernmental Agreements.

Additional Requirements for Agua Fria Union High School District Groups:

1. Employees (Coaches and Club Sponsors)
   1. All funds collected by any school employee must be deposited in the bookstore
   2. Funds may be used to pay coaches via AFUHSD payroll
   3. Maximum of $25 per hour per coach for activities associated with the fundraiser/event (direct contact with students for the actual event)
   4. Timesheets must be completed for pay
2. Agua Fria Union High School District Booster Clubs
   1. If sponsored, organized and run by the Booster Club
   2. All funds must be collected and handled by the Booster Club
   3. If students are used to work at a fundraiser, an agreed upon pre-specified percentage of the proceeds will be deposited into the school student activity account.

Class III Fees    See below

Examples include: religious organizations, civic organizations, educational organizations, governmental organizations, service organizations, extended day resource programs, home owners associations, other nonprofit organizations.

Class IV Fees    See below

Examples include: commercial, profit-making individuals and organizations not qualifying for Class I, II, III.

**Note: All fees must be paid in full prior to the day of the event. Any unpaid balance after the day of the event will incur a late payment penalty fee of ten percent (10%).

The District understands that unforeseen events can happen that may delay payment by lessee to Agua Fria Union High School District No.216, therefore under special circumstances, the lessee may arrange to be given a ten (I 0) business day grace period in order to pay the fi11/ amount. Any unpaid balance after the grace period will incur a late payment penalty fee of ten percent (10%).

Security Deposit

A security deposit in the amount of two hundred fifty dollars ($250) must be paid in advance to the AFUHSD Operations and Safety Department in the form of a money order or personal check. Money Order or check must be made out to: Agua Fria Union High School District No. 216. (No other method of security deposit payment will be accepted.) The security deposit will be used to partially or fully cover any damages incurred by the lessee and/or participants during the event. In addition, this amount may be used to recover any unpaid balance due to the District by the lessee. This amount is one hundred percent (100%) refundable minus damages, if applicable.)

Notes for Facility Fees:

• Fees noted on this exhibit may be adjusted by the Superintendent or the Superintendent's designee.
• Fees do not reflect additional charges for personnel (police, security, custodian, house manager, etc.)
• Fees for "other" facilities may be determined by the Superintendent or the Superintendent's designee.
• Should an event exceed the number of participants indicated on the application, requiring additional personnel (such as the need for an additional custodian for clean-up), the event person, group or organization will be charged for additional services rendered.

Goods and Services Contributed

A person, group or organization may contribute goods or render services as full or partial payment of the user fee. The value of the goods will be determined by the District Executive Director of Finance based upon established market price, trade in value, posted prices or where these methods prove impractical, appraisal or barter may be employed so long as the procedure is advantageous to the District. The value of services rendered shall be based upon the hourly wages of a beginning employee of this or another Arizona School District performing similar functions as determined by the District Executive Director of Finance. Should disagreement between the contributor and the District occur as to the value of the goods or services offered, the District reserves the right to refuse to accept the offer.

WAREHOUSE AGREEMENT

NOTE: Reserving equipment from AFUHSD requires 10 Business days notice, prior to the Event. The Lessee agrees to pick-up and return equipment to the Lessor at the AFUHSD Warehouse at 2795 N Cotton Ln., Goodyear, AZ 85395 between the hours of 8:00 am – 12:00 noon Monday-Friday.

ACCEPTANCE OF EQUIPMENT: The Lessee will pick up the equipment between the scheduled warehouse hours above and shall return them to the warehouse within 24-48 hours. 

RISK OF LOSS OR DAMAGE. The Lessee assumes all risk of loss or damage to the Equipment from any cause and agrees to return it to the Lessor in the condition received, with the exception of wear and tear, unless otherwise provided in this Agreement. Damaged or Lost Equipment. Unless otherwise provided in this Agreement, if the equipment is damaged or lost, the Lessor shall have the option of requiring the Lessee to either repair the Equipment to a state of good working order or to replace the Equipment with like-equipment and in equal condition. The final decision for approval of any lost or damaged Equipment will be ultimately up to the Lessor.

IT SUPPORT

IT will assist with setup and preparation during regular school hours. If your event requires IT support outside of school hours, special arrangements must be requested by emailing helpdesk@aguafria.org at least 10 days before the event. After-hours support is not guaranteed.